2021 Virginia Chapter IPMA-HR Sponsorship Opportunities

The Virginia Chapter IPMA‐HR is pleased to again offer sponsorship opportunities on an annual basis or an event basis. Choose what works best for you and your organization!


Option 1 – Annual Sponsorship

Platinum Sponsorship: $10,000

• Recognition as a Platinum sponsor at all Virginia Chapter IPMA‐HR events for 2021

• Introduction of Keynote speaker and recognition as keynote sponsor in all materials

• Recognition as Host of a Social Event, Reception or Dinner

• Breakout speaking engagement (Conference Speaker Agreement form required)

• Exhibit booth

• Three (3) conference registrations, includes meals and social activities

• Full‐page color advertisement in Spring Conference program book

• Access to the attendee list and mailing information (pre‐ and post‐conference)

• Logo on Virginia Chapter IPMA‐HR website

Gold Sponsorship: $7,500

• Recognition as a Gold sponsor at all Virginia Chapter IPMA‐HR events for 2021

• Recognition as host for a specific meal break (breakfast or lunch)

• Invited to speak during Sponsor Spotlight

• Exhibit booth

• Two (2) conference registrations, includes meals and social activities

• Half‐page advertisement in conference program book

• Access to the attendee list and mailing information (pre‐ and post‐conference)

• Logo on Virginia Chapter IPMA‐HR website

Silver Sponsorship: $6,000

• Recognition as a Silver sponsor at all Virginia Chapter IPMA‐HR events for 2021

• Recognition as host for a specific refreshment break

• Exhibit booth

• One (1) conference registration, includes meals and social activities

• Acknowledgement in conference program book

• Access to the attendee list and mailing information (pre‐ and post‐conference)

• Logo on Virginia Chapter IPMA‐HR website

Website Only: $3,000

Logo on Virginia Chapter IPMA‐HR website for the entire year


Option 2 – Event Sponsorship

Event Sponsorships include the following:

2021 Spring Conference

March 2 – March 24, 2021

Virtual Conference

Platinum Sponsorship: $7,500

• Recognition as a Platinum sponsor on all materials

• Recognition as Host of a Social Event, Reception or Dinner

• Breakout speaking engagement

• Exhibit booth

• Two (2) conference registrations, includes meals and social activities

• Full‐page color advertisement in Spring Conference program book

• Access to the attendee list and mailing information

Silver Sponsorship: $5,000

• Recognition as a Silver sponsor on all materials

• Recognition as host for a specific refreshment break

• Exhibit booth

• One (1) conference registration, includes meals and social activities

• Acknowledgement in conference program book

• Access to the attendee list and mailing information

Exhibitor Level: $750

• Exhibit booth

• Free attendance at conference sessions; however, meals and social activities are extra

• Acknowledgement in conference program book

Other Sponsorship Opportunities

Printing Sponsor

• Prints the comprehensive conference program and all applicable signage

Tote Bag Sponsor

• Provides a professional tote bag for all participants which includes both their company logo and the IPMA‐VA logo

2021 HR Leadership Retreat

October 17 – 19, 2021

Virginia Beach Westin Town Center

Platinum Sponsorship: $3,500

• Recognition as a Platinum sponsor on all materials

• Recognition as Host of a Social Event, Reception or Dinner

• Breakout speaking engagement

• Exhibit booth

• Two (2) conference registrations, includes meals and social activities

• Access to the attendee list and mailing information

Gold Sponsorship: $2,500

• Recognition as a Gold sponsor on all materials

• Recognition as host for a specific meal break (breakfast or lunch)

• Invited to speak during Sponsor Spotlight

• Exhibit booth

• Two (2) conference registrations, includes meals and social activities

• Access to the attendee list and mailing information

Silver Sponsorship: $1,500

• Recognition as a Silver sponsor on all materials

• Recognition as host for a specific refreshment break

• Exhibit booth

• One (1) conference registration, includes meals and social activities

• Access to the attendee list and mailing information

Exhibitor Level: $500

• Recognition as Exhibitor on all materials

• Exhibit booth

• Free attendance at conference sessions; however, meals and social activities are extra

Other Sponsorship Opportunities

Printing Sponsor

• Prints the comprehensive conference program and all applicable signage

Tote Bag Sponsor

• Provides a professional tote bag for all participants which includes both their company logo and the IPMA‐VA logo


FAQ

Q: Why should we sponsor an IPMA‐HR event?

A: • Reach numerous attendees in all areas of public sector (federal, state and local)

• Experience increased networking opportunities

• Host social and networking functions to increase your organization’s visibility

Q: Why consider the annual sponsorship?

A: First, it’s more cost effective if you typically sponsor both the Spring Conference and the Leadership Retreat. Second, it will give your company greater exposure, as theannual sponsorship includes your logo on our website, and we will include your company logo on regional events.

Q: Why are we offering both types of sponsorships?

A: We’ve heard from some previous sponsors that based on their budget, it’s easier for them to request sponsorship funds once a year versus twice or more frequently. We’re trying to make the sponsorship process easier for you!

Q: What is the “Website Only” sponsorship?

A: The Virginia Chapter IPMA‐HR is updating and redesigning our website. As such, this sponsorship will not only help support the redesign effort, but provides an opportunity for us to showcase your company on our website for the entire year.

Q: If my company elects to continue sponsoring each event separately, and we elect to sponsor the Spring Conference, can we change our election to the annual sponsorship at a later date?

A: Yes, and we will pro‐rate the difference in cost.

Q: What is the difference between the Spring Conference and the Leadership Retreat?

A: The Virginia Chapter IPMA‐HR Spring Conference will attract HR professionals at all levels from across the state, including Maryland. This is an excellent opportunity to showcase your company’s products and services with many attendees! The Leadership Retreat is only open to public sector HR leaders throughout Virginia who gather to discuss high‐level challenges and solutions. These are the decision‐makers you want to meet!

Q: What happens to my sponsorship if an event is cancelled or converted to virtual?

A: If an in‐person event is unable to be held due to circumstances out of our control, such as the COVID‐19 pandemic, the Virginia Chapter IPMA‐HR will make arrangements for a virtual event, to include webinars and conferences. If this occurs, your sponsorship will continue and your organization will be given credit for event speakers. In addition, you will be afforded an opportunity to speak about your organization during virtual events.


As a sponsor, consider the following:

PROGRAM BOOK ADVERTISEMENT

Make a lasting impression when you advertise your organization in the conference program book. The program book is distributed to every conference attendee. (A full‐page ad is included with all Platinum sponsorships, and a half‐page ad is included with all Gold sponsorships.)

• Full Page Ad, black & white ‐ $250

• Half Page Ad, black & white ‐ $150

• Inside Front Cover (full page ad, color) ‐ $350

• Inside Back Cover (full page ad, color) ‐ $350

DONATIONS (GOODY BAG ITEMS)

This is an opportunity for local and regional organizations to donate promotional items to include in the “goody bags” provided to conference attendees. In the past, donations (for approximately 100 conference attendees) such as pens, sticky notes, key chains, candy, snack items, etc., have all been hits with conference participants. We hope you will avail yourself of this opportunity to garner some added visibility for your organization, while at the same time providing a small gift to our conference attendees.

Meals and social activities:

Attending meals and social activities is an excellent way to meet participants and share information about your organization.

Please note: there will be an additional cost for meals/events if you have more representatives from your organization attend than are included in your sponsorship. Cost = $150 per representative.


DEADLINE for Annual and Spring Conference Event sponsorships

Completed online Sponsorship enrollment and payment due by March 1st


Questions?

Please contact Janet Lawson at (804) 365‐6072

jllawson@hanovercounty.gov or

Regina Hilliard at (757) 385‐8854

rhilliar@vbgov.com